Request for Bids

Large Equipment Bid Announcement


Jefferson County Board of Education Child Nutrition Department is soliciting bids for Walk-In Freezer box.  Bid information may be requested by calling the School Nutrition Department at 304-728-9201.  Bid opening will be held at 11 a.m., May1, 2019, at the Office of Child Nutrition, 635 McGarry Blvd, Kearneysville, WV 25430. 


JEFFERSON COUNTY SCHOOLS BOARD OF EDUCATION
REQUEST FOR BIDS
OCN Bid No. FY19 – 01 
Child Nutrition Walk-in Freezer Box Bid 

Bid Opening
 May 8, 2019
11:00 a.m.

The Jefferson County Board of Education Office of Child Nutrition is accepting bids to provide a new walk-in freezer box for warehouse location at 635 McGarry Blvd, Kearneysville, WV.

Goal:
To erect a Walk-in Freezer box at the warehouse location to house USDA commodity foods for distribution to the schools.

Information:
Installation will be inside of an existing warehouse area. Please specify Brand name of box in bid.  Electrical work will be done by Jefferson County Schools Electricians. 

Specifications:

Prefabricated Exterior Dimensions:
15’‐5" Length x 40’‐4" Width x 12’‐0" Height
Indoor Structure with Floor
Panel Thickness: 4" Exterior Vertical Used (11’‐4") with 4" Floor, 4" ceiling
Ceiling: Single Span
1 Compartment.
Base Finish:
Vertical and Ceiling Panels: Embossed Galvalume (26 GA)
Special Finishes:
Interior Verticals ‐ Embossed White (190 Series)
Interior Floor ‐ Aluminum Smooth (10 GA .100" Thick)
Interior Ceiling ‐ Embossed White (190 Series)
Doors/Openings:
1 60" x 84" L/F Metal Capped Wood Framed Opening
Accessories and Extras:
12 48" LED KEIL 48x754‐CL‐N Light
‐ 40° F to 100° F(Range)
1 Conduit to Top of Panel (Not including Plug)
1 J‐Box & Conduit (Recept & Wiring By Others)
1 Kason High Flow PRP #086980 ‐ 4" Panels
462 L/F Structural Floor FRP Beams (4" Floors)
672 S/F 1/2" Plywood Foamed in Panel Structural
672 S/F 3/16" Aluminum Diamond Tread (Overlay)
1 Vapor Proof LED Bulb (Common base on door)
Screws into regular VP base.
1 60" x 84" Manual Single Slide Door
1 60" x 84" Strip Curtain
24 S/F Emboss Galvalume (Closure Metal)
FLOORING:
Indoor One Freezer with structurally reinforced floor to handle pallet
jack traffic up to 12,000 pounds per square foot.

REFRIGERATION UNITS

Refrigeration:
2‐4.5HP 460/60/3phase Condensing units,
Heatcraft BZT045 or comparable ‐20 degree suction temp
requires: 25AMP Max fuse, and 20amp/ 208v control circuit
4‐ 9000btu Heatcraft LET090/208v/1ph Evaporators or comparable

 BOX ERECTION ONLY

ERECT WALKIN ON EXISTING INDOOR FLOOR OF WAREHOUSE
DOES NOT INCLUDE RAMP NEEDED FOR ENTRANCE WITH PALLET JACK


REFRIGERATION INSTALLATION

HANG EVAPORATERS, SET CONDENSING UNITS, RUN REFRIGERATION
LINES FROM CONDENSERS TO EVAPORATERS, RUN CONTROL WIRING,
CHARGE SYSTEM AND TEMP CHECK, RUN DRAIN LINES TO OUTSIDE OF Building
Insulated 7/8x 3/8”x1” copper linesets approx. 50ft
Valves, solenoids, thermostats, torches, nitrogen, 40lbs R448A
refrigerant, and misc. hardware Copper/PVC drains, 4 heat tapes,
insulation, allthread and Unistrut

 EXCLUSIONS

DOES NOT INCLUDE BREAKERS OR SERVICE DISCONNECTS.
DOES NOT INCLUDE WIRING TO LIGHTS OR BREAKERS OR SERVICE
DISCONNECTS
DOES INCLUDE CONTROL WIRING

 ELECTRICAL NEEDED

Customer Responsibilities:
2‐ 20Amp/208v/1ph Control Circuits to outdoor unit defrost clocks
2‐ 25amp/460/3ph Main Condensing unit max fuse circuits
2‐ 20amp/115v Heat tape circuits for outdoor drains
1 ‐20amp/115v Convenience outlet within 25ft per code.




Assumptions and Agreements:

Fair wages/labor rates shall prevail.
The project must be completed and operable with acceptable freezing temperatures for units by or before July 1, 2019.
Jefferson County Schools reserves the right to reject any and all proposals.
A purchase order shall serve as a Contract of Acceptance and a Notice to Proceed by Jefferson County Schools.
Successful bidder will make a site visit on or before May 31,2019, prior to ordering the freezer unit.  Any other site visit requests may be scheduled.
Successful vendor will be responsible for inside delivery of materials free of damage.
All bids will be tax free.


Bids must be submitted in a sealed envelope with the following information marked clearly on the OUTSIDE of the package:
Company Name
Bid Number (JCS OCN Bid No. FY19 – 01)


The following items are required to be submitted in sealed envelope in order for bid to be considered complete:
Completed and signed Vendor Information Sheet
WV Department of Education Non-Collusion Affidavit


Submission Deadline:
May 8, 2019 @ 11:00 a.m.

Submit Sealed Bid To:
Jinny Demastes, Coordinator of Child Nutrition
Jefferson County Schools
635 McGarry Blvd
Kearneysville, WV 25430

Contact Information for Site Visit and Clarification:
Jinny Demastes, Coordinator of Child Nutrition
304-728-9201
jinny.demastes@k12.wv.us


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